MHC Software, Inc.

Drastically reduce printing costs and streamline processing with Document Self-Service for Pay Stubs and/or W2s. Employees can view, print and e-mail detailed, .PDF-format pay advices directly from an employee portal. Automatic e-mails alert employees when pay stubs are available for viewing and printing. Audit trails track all document activity.

Employees may elect to receive electronic delivery and maintain their own information. Add optional 128-bit .PDF encryption for additional security and e-mail documents to employees’ home computers using the Document Express e-Pay Module.

Solution Benefits

Provides employees’ descriptive Statement of Earnings, eliminating calls to the Payroll Department
Displays detailed pay data to encourage online participation
Gives employees the ability to print or download current and past pay stubs, consent to electronic pay stubs, revoke consent and/or administer a secondary e-mail account
Employees can print, save or e-mail their SOE using Adobe® Reader
Provides a full system audit trail of all administrative and user actions
Features easy-to-use administrative functions (view, print, e-mail, post and delete)
Terminated or inactive employees’ pay stubs may be posted to an alternate website

W2 Module
The Document Express W2 Module interfaces directly with your ERP system, printing both the W2 form and the W2 data. This flexible module provides a variety of W2 and W2-C formats, including pressure seal and laser cut sheet forms. Images of all W2s are stored in the module’s database for easy filtering, querying and reprinting.

Solution Benefits

Prints the forms and the data simultaneously
Allows for form flexibility, including laser cut sheet and pressure seal options [Link to Pressure Seal file and/or tax site]
Interfaces directly with your ERP system
Provides full document history for easy reprinting and querying
Provides W2-C capabilities
State, local or employee copies
Print postal permit on pressure W2s
Electronic W2 options available

Customer Testimonial
“W2s used to take the entire month of January, including a couple of bad runs with our former image company provider. W2s now take very little time. We used to worry about W2s during the holidays, and now we don’t!”
Robin Worley
Mission Hospitals

Service and support by MHC Software
MHC’s commitment to superior quality and customer service provides clients with a 100% client satisfaction guarantee. Our turn-key system allows us to design, implement, test and enter into production — all within 30 days. And once your new system is implemented, our annual software maintenance plan covers changes to the software required by an ERP upgrade, software upgrades and improvements, software support, and ongoing compatibility with ERP applications. Keeping you in sync with ERP systems is just one of the ways we exercise our motto, “Get a customer and keep ‘em forever.”